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For the convenience of those who wish to print the complete "Unit Election Guide", the Unit Election Guide in its entirety is below.  Forms are included via the links below, in addition to the tabs at the top of this web page.  For those who wish to print only one or a few sections of the Unit Election Guide, click on the tab of your choice at the top of this web page.

Unit Election Guide

Revised January 17, 2014

Preface

This "Unit Election Guide" contains all of the information necessary for a successful Order of the Arrow unit election.

All elections must be conducted by an Election Team lead by a recently trained OA Member.  The most recent
"How to do an Order of the Arrow Election in Your Troop" training was held at the University of Scouting on November 9, 2013.

The Unit Election Results Report form must be mailed to Ktemaque Lodge #15 by the Unit Leader within one week of the election and postmarked no later than April 1st
Results postmarked after April 1st will not be accepted, as it doesn’t allow adequate time to send registration information to those elected.  Adult nomination forms must also be postmarked by April 1st or they will not be accepted.

TroopMaster's
O/A Eligibility form and also TroopMaster's O/A Election Report from TroopMaster Version 4 or greater may be submitted instead of the Unit Election Results Report form, but the Unit Leader must sign TroopMaster's O/A Election Report, and also write the community and district on the form.
How To Create an O/A Eligibility Report and O/A Election Report
from TroopMaster Software
(Version 4 or greater)
for a Unit Election
  • Make sure that all of the necessary information has been entered into TroopMaster, so it has complete and up-to-date information.
  • Open TroopMaster.
  • On the Menu Bar, click "Reports" > "Order of the Arrow" > "O/A Eligibility".
  • Change the "Starting date for counting camp nights" to two years before the date of your unit election.
  • The following boxes should be checked.
    • "Include scouts"
      • "All Scouts"
    • "Include adult leaders
      • "All Adults"
    • "Include eligible members only"
    • "Include eligibility requirements"
    • The unit leader decides whether or not to check the "Count cabin camping toward eligibility" box.
    • The unit leader decides whether or not to check the "Count all backpacking as short-term regardless of length" box.
    • "Double space"
    • "Generate Unit O/A Election Report"
    • "Include unit leader in header"
    • "Include email address"
  • Click OK.
Use the arrows on the tool bar to view your troop's O/A Eligibility Report and O/A Election Report.

The list of adults who have met the camping requirement on TroopMaster's O/A Eligibility Report will be helpful to the unit committee when they select adult(s) to nominate.

The unit leader should bring the O/A Eligibity Report and O/A Election Report to his unit's election.

Use the names on the TroopMaster O/A Eligibility form to create a pre-printed ballot with the names of the Scouts who meet all of the eligibility requirements and are eligible to have their names on the ballot.

It is strongly recommended that the OA Unit Election video and the "Election Ceremony" be used.  The election ceremony is best done by OA members wearing their official uniform and their Order of the Arrow sash, who have memorized their lines.  Three OA members are required to show the election video and perform the Election Ceremony.  In no event should this ceremony be ad-libbed or conducted in an extemporaneous manner.  This circumvents the Unit Election Process, which explains the purpose of the Order of the Arrow and the Unit Election procedures.

The BSA ID number of those elected must be included in the election results.


After the unit election, the unit leader may mail results to Ktemaque Lodge at the following address or the unit leader may email the results to MembershipAdviser@Ktemaque.org using either the Unit Election Results Report form or the completed TroopMaster O/A Election Report.
Ktemaque Lodge #15
Unit Election Results
41 Saw Mill River Road
Hawthorne, NY 10532-1519

If the number of ballots cast is not more than 50%, please indicate the number of youth members who were present during the election.

If you wish to have someone explain to OA members in your unit how an election should be conducted, please contact the Lodge Operations Vice Chief or Operations Advisor.  At least two weeks notice is required if you would like an election team to conduct your election.

If you have any questions, please contact our Membership Adviser at MembershipAdviser@Ktemaque.org.


Unit Elections
To become a member of the Order of the Arrow, a Boy Scout or Varsity Scout is chosen by vote of the youths in his unit.  This is a unique feature of the Order since the majority of those who select their candidates for this honor are not members of the lodge.  However, lodge members in the unit have a vote as well as nonmembers.  In this way membership is controlled by the youths in their own units and not by those who are already Arrowmen.

It is important that the members of the unit have the membership requirements properly explained to them.

Registered active member. In Boy Scout troops and Varsity Scout teams, every registered active member of the unit under age 21 at the time of election is eligible to vote.

A Boy Scout or Varsity Scout who carries a current national membership card and participates in at least some unit activities during the year is considered to be a registered active member of the unit.  For example, a youth away at college who participates in some unit activities when home, such as a campout, camporee, or occasional unit meeting, should be considered a registered active member.

A youth who moves away or drops out of the unit because of other interests would not be counted in the registered active membership figure.

Elections outside the registered council.  All elections must be conducted by the Order of the Arrow lodge of the council in which the unit is chartered.  No unit may visit outside its own council and hold an OA election under the auspices of an OA lodge of another council.  Elections are held only in troops or teams.

Youth Membership Requirements

Unit leader approval.  To become eligible for election, a Boy Scout or Varsity Scout must be registered with the Boy Scouts of America and have the approval of his unit leader prior to the election.  The unit leader must certify his Scout spirit (i.e., his adherence to the Scout Oath and Law and active participation in unit activities).  The unit leader must also certify that the nominee meets all specified requirements at the time of this annual election.

Youth membership qualifications. 
All members of, or candidates for membership in, the Order of the Arrow who are under 21 years of age shall be considered youth members or candidates for youth membership, subject to meeting the following requirements:
• Be a registered member of the Boy Scouts of America.

• Hold the First Class rank of the Boy Scouts of America, as a minimum.

• After registration with a troop or team, have experienced 15 days and nights of Boy Scout camping during the two-year period prior to the election.  The 15 days and nights must include one, but no more than one, long-term camp consisting of six consecutive days and five nights of resident camping, approved and under the auspices and standards of the Boy Scouts of America.  The balance of the camping must be overnight, weekend, or other short-term camps.
Candidates for youth membership shall be elected by other youth members in accordance with policies set forth by the national Order of the Arrow committee.

Scouts with special needs.  The Order of the Arrow is committed to including Scouts and Scouters who have special needs because of a disability. In the case of special-needs troops, election teams should follow the same procedures, keeping in mind that any Scout who is classified as a youth member of a troop, regardless of age, will be considered a youth (voting) member.  All other membership requirements remain the same.

When inducting a Scout or Scouter with a special need, as with any candidate, lodges should make the activities challenging within the individual’s limitations, and plan accordingly.  Accessibility to ceremonial circles, sleeping sites, and appropriate work projects should be taken into consideration to ensure a meaningful induction.


Induction: Election to Ordeal

1. The lodge will determine the time of the year unit elections will be held.
Ktemaque Lodge has determined that Unit Elections must be conducted between January 1 and March 31, and unit election results and adult nominations must be sent by April 1.
Elections are not to be held in Venturing crews or Cub Scout packs.

2. All election team members must be trained and in proper uniform (official uniform with their OA sash) during the election.

3. Before the election, the OA team must secure from the unit leader verification that at least 50 percent of the registered active unit membership is present.  If at least 50 percent is not present, an election cannot be held.  The number of registered active members and the number present are entered in the spaces provided on the unit election report form.  If the unit leader is an Arrowman, he may explain to the group the purpose of the Order of the Arrow and the basis upon which candidates should be selected, and describe the method of election.  If the unit leader is not a member of the Order, a member of the OA team should make this presentation with the unit leader’s consent, demonstrating that election leadership is a cooperative effort of the unit leader and the OA team.

4. The unit leader provides a list of all registered active members of the unit who meet all eligibility requirements, including attitude and participation.  The names of these members are entered on the report form (TroopMaster's "O/A Eligibility Report" version 4 or higher will also be accepted) and the unit leader signs the certification.

5. The election team leader explains the following to the unit leader:
• This is the current method of election approved by the national OA committee in use by the lodge.

• All eligible youths who receive votes from at least 50 percent of those who turn in ballots are elected.  If no one is elected a second vote may be held immediately, and the result of this vote will be final.

6. A voter may list on his ballot any combination of names, including all eligible candidates who he believes are worthy to become members of the Order of the Arrow.

7. The OA team conducts the election following the Election Ceremony script.  Stress the following points:
• Select the candidates who, in your opinion, have set the best examples of brotherhood, cheerfulness, and service.

• Vote only for those you believe will continue in unselfish service to your troop/team.

• If you feel that no one is worthy, turn in a blank ballot.
• If you are new in the unit and do not know the candidates well enough to vote wisely, you may abstain by not turning in a ballot at all; this will not affect the final result.

• Youths eligible for election also vote, and they may vote for themselves if they feel they are worthy.

8. The OA team determines the minimum number of votes one must receive to be elected, as follows: If the number of ballots turned in was even (2, 4, 6, 8, etc.), divide this number by two.  If the number was odd (1, 3, 5, 7, etc.), add one and then divide by two.  The number of votes a youth must receive to be elected is entered on the report form.

9. The votes are counted in private by the election team and the unit leader to determine who has been elected.  All votes count equally.  If at least one has been elected, the election result is final.  If no one is elected, the OA team announces this fact and states that the unit will now be given the opportunity to vote again.  Time is allowed for further explanation of the purpose of the Order and the election procedures, and for any questions.  (No information about the votes received by candidates is to be revealed at any time.)  The second ballot is then held immediately, and if the unit still elects no one, this is the final result for the year’s election.  The OA team places a check mark (on the unit election report form) next to the names of those who have been elected.

Announcement of results
. As soon as the election is completed, the unit leader may or may not choose to announce to the entire unit the names of members who have been elected.  (Most unit leaders immediately announce the names of those who were elected.)  The names and addresses (plus additional information the lodge feels is necessary) are listed on the election report form.  The Unit Leader and a trained OA team member sign the form and mail it to the specified address immediately following the election and before the April 1st deadline.

Candidate status. Boy Scouts, Varsity Scouts, or adults remain candidates until completion of the Ordeal and Ordeal ceremony.  If this period of candidacy exceeds one year, the candidate’s name will be dropped.  To become candidates again, they must be elected/selected again.  The executive committee of the lodge may extend the one-year limit if a candidate is ill or there are other unusual circumstances.

If a candidate permanently relocates to a new Boy Scout council prior to completing the Ordeal, the candidate should immediately join a troop or team in the new council.  A copy of the election report must be presented to the new unit leader to arrange induction in the new lodge.  The candidacy period is not restarted or extended.

Ordeals. Candidates for membership in the Order must complete the Ordeal and must be inducted into the Order by the lodge that serves the council in which the unit is chartered.  Out-of-council Ordeals are not permitted except when religious custom and observance precludes attendance at the Ordeals of a Scout’s home lodge (e.g., Sabbath-observant Jewish Scouts).  In this special case, the region Order of the Arrow chairman may be petitioned for an exception to permit the Scout to be inducted by another lodge.




Election Ceremony

(A few opening comments may be made by the Senior Patrol Leader or Unit Leader.)

(Show the OA election video "Becoming an Arrowman - Electing Members to Scouting's National Honor Society".)

OA Member A:

Fellow Boy Scouts, the Order of the Arrow is the National Honor Society of the Boy Scouts of America.  Its purpose is to recognize and honor those campers who best live up to the Scout Oath and the Scout Law in their daily lives and to guide them in expanding the service that has made them outstanding.  The Order promotes Scout camping and maintains camping tradition and spirit.  It emphasizes that the good scout camper is not only skilled at Scoutcraft, but also true to the ideals of Scouting and its tradition of the daily good turn.

The only way a Scout can become a member of the Order of the Arrow is to be elected for this honor by the members of his unit.  To be eligible for election, a youth must fulfill the camping requirement and hold the First Class Rank, as a minimum.

After being elected, the Scout must undergo the Ordeal, which is a series of tests of his sincere dedication to the high ideals of Scouting and the Order.  If he is faithful in performing the tests, he takes a solemn pledge of service and is admitted into the Order.  A long period of self-improvement and service then follows.

The lodge flap, the Universal Arrow ribbon, and the distinctive sash identify the Order of the Arrow member.  They are symbols of service.  Our Lodge has its own activities and projects, but our program does not replace the member's responsibility to his unit.  Indeed each Arrowman is expected to give richer service to his own troop in return for the honor his unit extended to him.

American Indian lore is an attractive sideline in our Order.  American Indian dances and ceremonies add color to our program of service, and members often make American Indian lore their hobby.  However, one does not need American Indian attire or skill in American Indian lore to become a valuable member of the Order of the Arrow.

Scouts, you will elect representatives to our Brotherhood of cheerful service, and we are here to assist you in the election.  All active registered youth members of this troop, except those 21 years or older, are entitled to vote.

All those who receive votes from at least half of those who turn in ballots are elected.  The number you elect will depend on how your votes agree with other members.  Remember that an Order of the Arrow election is not a popularity contest!  Do not vote for a Scout just because he is your friend or just because he is a good athlete or just because he is older than the rest.  What really counts is his loyalty to the Scout Oath.

Campaigning in the Order of the Arrow election is not permitted.  You are expected to think for yourself, do not let others influence your decision.  The election is by secret ballot and no discussion will be permitted, so no one will know for whom you are voting.  This important decision about your fellow scouts is entirely up to you.

Before we announce the names of those eligible and begin the election are there any questions?
OA Member B:

The following members of this unit have met the camping and advancement requirements and are eligible for election, as certified by your unit leader.  Will you stand and form a line over here (point) as your names are called?

(Point out place and read the list slowly.  Arrange the candidates in line facing the voters at the place indicated; the line can be semicircular if the eligible group is large.  Write each name on chalkboard or flip chart as it is called.)

Scouts, you should answer each of the following questions to yourself; your answer will help you make the right selections.


OA Member C:

Who in this group is a friend to all and brother to every other Scout?  Who is pleasant and easy to get along with?  Is he kind and helpful?  In all, if you were a Tenderfoot, would you like to hike and camp with him?

Who is cheerful, even when he has many tiresome jobs to do?  Who smiles whenever he can?  Who obeys promptly and cheerfully?  Does he control his temper?  If you were to camp with him for several weeks, do you think you would enjoy it?

Who is always ready to give unselfish and wholehearted service to others?  Who, in serving others, can forget his own desire and interests?  Who has served your unit all year round, faithfully attending your meetings and helping with your service projects?  Do you think he will continue his service in the future?  If you were his Patrol Leader, could you depend on him?

In all, ask yourselves: Who in this group, by living up to the Scout Oath, serves your fellow Scout with such an example of brotherhood and cheerfulness that you look up to him with deep respect and admiration?
OA Member B:

Scouts, on the ballot you will be given, circle the names of the candidates who, in your opinion, have set the best examples of brotherhood, cheerfulness, and service.  Vote only for those you believe will continue in unselfish service to your troop.

If you feel that no one is worthy, turn in an unused, blank ballot.  If you are new in the troop and do not know the candidates well enough to vote wisely, you may abstain by not turning in a ballot at all, and this will not affect the final result.

Those eligible for election also vote, and they may vote for themselves, if they feel they are worthy.

The names of those eligible are listed on your ballot.  When you are finished, fold the ballot only once and give the pencil and ballot to any of us.

(Distribute pre-printed election ballots and pencils.)

(Hold election.)

(Collect ballots and pencils.) 

(Show the Boy Scout Summer Camp Video while the votes are counted in private with the Unit Leader.)
 

Sample Ballot Session

10 ballots are turned in and 4 boys are eligible: Joe, Fred, Mark, and John.

Joe gets 4 votes.  Fred gets 6 votes.  Mark gets 5 votes.  John gets 5 votes.

From this information we know that Fred, Mark and John were elected.  Each one of them got votes from one half (or more) of the Scouts who turned ballots in.  Joe will have to run again next year.

OA Member A:

Congratulations to the following Scouts who have been elected to be a Candidate for membership in the Order of the Arrow.  Membership in the Order of the Arrow will be bestowed on these newly elected Scouts upon completion of the first step of the induction process.

(Slowly read the names of all of the Scouts who were elected.)

OA Member A:
All newly elected Candidate Scouts and all Order of the Arrow members please follow me.
(Lead the newly elected Scouts and all the Order of the Arrow members into a separate room.  The following paragraphs should then be presented as a charge to the candidates and Order members.)

OA Member B: 

(To newly elected Candidates)
That you, my fellow campers, have been chosen by your companions to become members of the Order reflects great credit upon you, and I congratulate you upon your election.  You have impressed upon those who have lived closest to you the sincerity of your purpose to live in accordance with the high ideals of the Scout Oath or Promise.  The judgment of your fellows could hardly have been mistaken.

In a short time, you will take upon yourselves another solemn obligation to be unselfish in service and devotion to the welfare of others.  Your fellow Scouts elected you because they felt that you would continue your service.  Do not let them down.

OA Member C:

 (To those who are already OA members)

My brothers in the Order, you have proven during the past year that the traditions of our Brotherhood are not a collection of meaningless words.  As we welcome these new candidates (the new candidate) on our journey, let us be mindful of our obligation to help and guide them (him) during the trials that lie ahead.

OA Member A:
This concludes the election.  Do you have any questions?

You may all rejoin your troop now.

 


Adult Membership Requirements

Effective January 1, 2013 -- The national Order of the Arrow committee has modified the requirements for the nomination of adult unit Scouters to become candidates for induction into the Order.  The changes will increase the number of currently-serving Scoutmasters and Varsity Team Coaches and other unit Scouters who can be nominated to be candidates.  These modifications apply only to adult leaders in Scout troops and Varsity teams who are 21 years of age or older.


April 1 is the DEADLINE
to send adult nominations.  Adult Nomination Forms postmarked or emailed after April 1 will not be considered.


Adult membership qualifications.
  All members of, or candidates for membership in, the Order of the Arrow who are 21 years of age or older and who are registered members of the Boy Scouts of America shall be considered adult members or candidates for adult membership.  Individuals shall be selected as candidates based on the following:

  1. Adult leaders in units:
Each year, upon holding a troop or team election for youth candidates that results in at least one youth candidate being elected, the unit committee may nominate adults to the lodge adult selection committee, composed of the lodge adviser, the chairman of the council committee on which the lodge adviser serves, and the lodge staff adviser.  The number of adults nominated can be no more than one-third of the number of youth candidates elected, rounded up where the number of youth candidates is not a multiple of three.

In addition to the one-third limit, the unit committee may nominate the currently-serving unit leader (but not assistant leaders), as long as he or she has served as unit leader for at least the previous twelve months.

Recommendations of the adult selection committee, with the approval of the Scout Executive, serving as Supreme Chief of the Fire, will be candidates for induction, provided the following conditions are fulfilled:
• Selection of the adult is based on the ability to perform the necessary functions to help the Order fulfill its purpose, and not for recognition of service, including current or prior achievement and positions.

• The individual will be an asset to the Order because of demonstrated abilities that fulfill the purpose of the Order.

• The camping requirements set forth for youth members are fulfilled.

• The adult leader’s membership will provide a positive example for the growth and development of the youth members of the lodge.
2.  Adult leaders in council and district positions: 
The lodge adviser, district chairmen, council president, or members of the professional staff may nominate adults to the lodge adult selection committee.  All requirements set forth for adult leaders in units must be fulfilled, with the exception of the camping requirements, which may be waived at the discretion of the lodge adviser and Scout Executive.  Recommendations of the adult selection committee, with the approval of the Scout Executive, serving as Supreme Chief of the Fire, will become candidates for induction.
Adults may be nominated for membership only one time per year as either unit Scouters or district/council Scouters, but not both.  How they are nominated depends on where they maintain their primary registration.

Because the Order of the Arrow is principally a youth organization, unit, district, and council Scouters are not selected for membership as a recognition.  Selection should take place only when the adult's position in Boy Scouting or Varsity Scouting will make Order of the Arrow membership more meaningful in the lives of the youth membership.

The Adult Nomination Form must be filled out in its entirety, and a letter of recommendation must accompany the form.


The letter of recommendation must address all of the following adult membership conditions.

  • Selection of the adult is based on the ability to perform the necessary functions to help the Order fulfill its purpose, and not for recognition of service, including current or prior achievement and positions.
  • The individual will be an asset to the Order because of demonstrated abilities that fulfill the purpose of the Order.
  • The adult leader’s membership will provide a positive example for the growth and development
A list of this adult nominee's camping days and nights (include long-term resident camping and short-term camping) approved and under the auspices and standards of the Boy Scouts of America during the two-year period prior to this nomination is REQUIRED.
Send the Adult Nomination Form, the Letter of Recommendation, and the list of the nominee's camping dates and places to the following address or by email to MembershipAdviser@Ktemaque.org by the April 1 DEADLINE to:
Ktemaque Lodge #15
Unit Election Results
41 Saw Mill River Road
Hawthorne, NY  10532-1519

The Unit Committee member submitting the adult nomination will be notified by mail of their candidate's status.  Candidates approved for participation in the induction process will also be notified by mail of their selection.
If you have questions, contact the Ktemaque Lodge Membership Adviser at MembershipAdviser@Ktemaque.org.


  Youth Membership Requirements

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